Company Overview: $3B Public Company (Construction)

Business Background & Facts

Supply Category:  Office Equipment – Copiers/Faxes

Buyers:  Corporate Headquarters, Sales & Manufacturing Locations

Historic Cost: $3 million

Client had one primary supplier and two to three additional suppliers

Pooling agreement in place to bill for copies utilized on a monthly basis

Copy volume had decreased significantly since the contract inception

Interested in utilizing digital technology as a total printing solution

Internal management of spend was decentralized and no controls were in place to determine when to add new equipment and what type of equipment should be added

Approach – Negotiations/Consumption
  • Collected information regarding company-wide copy usage and purchasing policies and practices
  • Analyzed total cost for stay per property – – room rate, communications, parking, meals, etc
  • Benchmarked rates against internal databases
  • Determined strategic approach for negotiations
  • Identified demand management opportunities and alternative sources (long term stays)
Result Delivered
  • $1m (33%) in annual savings. Client was able to rollout digital equipment at a lower cost than existing analog equipment. Supplier reporting was developed and management controls were put in place to monitor usage and track costs going forward.